Pain Points

• Authorization Limitations

Not all users can modify specific fields in ME22N, causing delays in approvals or the need for permissions.

• Complex Order Confirmation

Many line items in purchase orders complicate the confirmation process, with variations for each item.

• Data Quality Issues

Incorrect or outdated vendor data, such as payment terms and bank details, can lead to issues during PO confirmation and cause delays.

• Service Level Agreement Risks

Concerns about potential breaches of the Service Level Agreement.

• Process Inefficiencies

Repetitive manual tasks and slow cycle times are identified as problems.

ME22N

• The bot reads a purchase order number from the Excel data input.
• It opens the Purchase Order in the ERP System using transaction ME22N.
• The bot automates the entry of confirmations for purchase orders using the corresponding input data.
• The status is then written back into the Excel template.
• Excel Input Data
• The bot receives an Excel file and extracts the data.
• It identifies PO numbers and validates them with ME22N.
• If the PO line-item details do not match, fraud is detected and reported.
• The bot updates line items in the SAP system based on the PO number.
• An Excel file with the updated status is generated from the ERP system.

Benefits

• Reduce manual effort, allowing employees to focus on more critical tasks.
• Ensure quick document creation.
• Minimize human errors.
• Ensure accurate data mapping.
• Increase overall efficiency.
• Reduce risks.

Pain Points

• Currently, uploading and creating vendor master data is done manually by extracting information from Excel files.
• Collecting and consolidating supplier attributes to support business relationships is a manual process that requires significant effort.
• Entering data in Excel can lead to errors, jeopardizing data integrity.
• The process involves multi-stage validations and labor-intensive daily tasks.
• There is a lack of integration between the different steps in the process.

Benefits

• Reduce manual effort so employees can focus on more critical tasks.
• Ensure quick document creation.
• Minimize human error.

Pain Points

• Allows a single account to process.
• Involves tedious and error-prone data copying between systems.
• Is a time-consuming activity.

Functionality

GL Manual Account Clearing: This function allows us to clear open items on the GL account. It differs from posting with a clearing transaction or a payment in several ways:

We do not need to enter the document header.

We can only clear open items from one account at a time.

F.13 (Automatic Clearing) is commonly used for open-item-managed GL accounts, which the system automatically posts. However, some GL accounts are open-item-managed and allow manual postings. One example is Other Non-Current Assets.

Open items can manage this GL account and allow adjustments or manual entries. To clear such GL accounts, use F-03po.

Benefits

• Decrease manual effort so employees can focus on more critical tasks.
• Facilitate quick document creation.
• Reduce the risk of human error.